Modern intranets have the tools to make employees' working life easier and eliminate hassle. They give employees easy access to important information and company policies without the need to ask a manager where they are located.
Search is a valuable tool that has the power to save your employees time and be more productive. Your intranet is the perfect place to measure employee engagement and satisfaction with ease.
They can be created in minutes and give you everything you need to collect valuable data from your people. An intranet is a closed, private network making it less susceptible to the risk of external threats. This gives you peace of mind knowing important company information and documents are being stored safely. Intranets are powerful tools that facilitate company-wide communication, improve employee experience and enhance productivity making them extremely relevant to the working world of today.
More recently we have seen drastic changes in the way we work which has ramped up the need to connect workforces. Among countless other things, an intranet is vital to remote workers as it gives employees a space to access company updates and information, drives internal collaboration and boosts employee productivity.
Get a demo with one of our digital workplace experts and see how Oak could work for you. Arrange a demo. Discover how employee engagement and company culture go hand in hand in creating an engaged and productive workforce. Are Intranets Still Relevant? As the amount of daily tools and the size of tech stacks increases, insecure passwords are used and sensitive information is not properly protected. LumApps enables single-sign on and two-factor authentication so employees can easily login and IT teams and maintain organization security.
From a human resources perspective, intranet solutions redefine hiring internally and improve the onboarding process with automation and self-training resources. They can routinely check the intranet job board which features positions not listed on the website.
The management team can recruit internally by searching through employee directory profiles and identifying relevant talent. By hiring from within, HR teams save time and money by reducing recruitment costs and cutting down on onboarding responsibilities. Speaking of onboarding, the institutional knowledge developed and shared in a central location is one of the most significant benefits of an intranet, especially for new employees.
These quick-access resources substantially reduce the time it takes to onboard new employees. On day one, they have access to a vast amount of knowledge and expertise from past and current employees. Armed with the information they need for their role, employees work faster and feel more confident in what they produce.
Hiring is labor intensive and costly. Recruiting specialists can create an internal job board where employees can review open job postings. A crucial HR role is to make sure the company org chart and user directory is updated and useful. Intranet directories are not only that, but provide additional insights such as location, technical skills and more. HR teams can help employees find internal subject matter experts for various projects.
Communication teams strive to get important messages out to the public. One of the most powerful ways to do so is through employee social advocacy. With built-in social advocacy features, intranets give communication teams access to the aggregated social networks of their workforce. They can rely on employees to share press releases, open positions, event information and more. These social media posts are delivered with a personal appeal, and often do better in terms of engagement.
Sending out information and company-wide announcements is streamlined through the company intranet. Internal news posts give teams the means to respond and interact , opposed to mass emails where reply-all threads are nightmare fuel. This sharing of information facilitates internal discussion as people share their points of view and expertise. Creating space for open dialogue with your company instills trust between employees.
When everyone can share information, articles, make comments and provide feedback, it empowers individuals with a voice and streamlines communication by bringing it into one place.
This improved communication system is essential for completing work, but also for innovation. One of the advantages of intranet in business is facilitating collaboration with accessibility to relevant workspaces and tools. Collaboration comes in the form of project workspaces, internal groups, or cooperation with clients. This ability to hash out ideas and speed up go-to-market processes adds to the importance of an employee intranet.
Enrich communication and the employee experience by engaging the workforce with appealing content created by employees, for employees. LumApps has a built-in CMS for publishing blogs and articles, creating weekly newsletters, embedding videos, documents, images, and more. As internal communication becomes more engaging, productivity and employee satisfaction tend to increase.
Connecting through a centralized digital workplace, employees have access to an entire suite of utilities and tools. Quick access through single sign-on provides access to intranet-wide searching powered by a Google Cloud Search integration, Microsoft , Google Workspace, and integrated apps such as Slack, Teams, Box, Jira, Zendesk and more.
Accrued data, trends and patterns allow businesses to make hard decisions or quickly pivot. With LumApps analytics, you can monitor sessions, bounce rates, page views, and so much more through data dashboards. COmpanies can gauge employee interest in a particular topic and test out new engagement campaigns. Make decisions with confidence thanks to intranet analytics. Modern intranet solutions work within existing workflows.
For companies on Google Workspace, this is done via a native and seamless integration. Intranet managers can embed Drive folders directly, and employees can publish Google Docs directly to an intranet community. A native Microsoft integration improves the efficiency of internal business workflows and management. Combining powerful tools like these in the one cloud-based platform will lead to enhanced productivity and increased savings with any time, anywhere access.
How many of us are swamped with overflowing in-trays and unwieldy in-boxes? Instead automate businesses processes via the intranet for faster, more efficient and accurate operations. The ability to find information quickly is a great advantage to efficient and effective business operations.
Users can easily locate information and data by searching using key words within the content and title. Information silos exist in most organizations to some extent. An unwillingness or an inability to share data, or a reluctance to hand over control can impede the flow of information between teams or departments. An employee intranet helps to break down those barriers. The self-service nature of the employee intranet means that staff members can directly source information for themselves.
Dynamic navigation and sophisticated search functionality will make information silos a thing of the past. Two heads are indeed better than one. Providing more opportunities for collaboration will stimulate creativity and innovation throughout the whole company. The intranet can help you achieve this by providing dedicated project workspaces where employees can come together. They are able to use this to brainstorm ideas, share insights and information as well as jointly work on documents and files.
The platform can also bring staff together and enable them to make connections via a social intranet. The open-all-hours nature of the intranet means that employees can log on anytime and anywhere.
This gives employees the opportunity to work more flexibly than ever before. Your staff members can access data while, for example, on their daily train commute into work or waiting for their morning take-out coffee. Moreover, those staff that spend time out on the road meeting with clients or in a servicing role can provide a much more responsive service to customers.
The mobile-optimized employee intranet means that all the company information is available at their fingertips regardless of location. And if your business is one like a growing number that utilizes remote workers or freelancers in the gig economy, then the employee intranet means you can connect with and retain oversight of these workers.
Research tells us that 4. An employee intranet will do just that. As an organization-wide tool, the employee intranet is often used to instill in new hires or freelancers a sense of the company culture, its values and how they connect with the vision and mission of the organization. Speed up the system and eliminate the potential for errors by automating these processes with online approval forms.
In addition, apply a few simple rules, and the employee intranet can automatically route the completed form through to the relevant staff member for approval or action. An easily updated online staff directory on the employee intranet does away with that embarrassing problem. The new hire will be able to refresh their memory by clicking on the faces or names within the online directory. Some businesses have taken things a step further and have included more detailed employee profiles and biographies within the staff directory.
These features help to connect employees and encourage collaboration and joint working. This will make the process easier than more traditional classroom-based forms of training. Furthermore, old-style, face-to-face training sessions are not always the most cost-effective solution. Employee intranet-based e-learning in comparison is a proven, cost-effective and flexible way to deploy work-related training. The e-learning could take many forms including webinars, quizzes, how-to videos, podcasts or blogs.
E-learning has the additional advantage of delivering consistent content to all learners, minimizing disruption to normal business activities and allowing staff to train at their own pace and outside of normal working hours. Furthermore, e-learning systems provide an electronic record of training and achievement for each employee.
This is often an essential record for compliance and auditing purposes and it is a very visible demonstration to employees of their value to the company. Discussion forums and collaborative workspaces on the employee intranet are the perfect tools for encouraging colleagues to make connections with others in the organization.
Sharing best practice and insights as well as engaging in comments and feedback help to build those all-important social relationships in the workplace. In this way, individual employees can feel a sense of connection and common purpose with their co-workers. After all, building relationships with colleagues is an important part of our working lives. Email and online systems are vulnerable to cyberattacks. Safeguarding the security of commercially sensitive or confidential company information has to be a priority.
It is a good idea to give your intranet a different image and structure from your customer-facing website. This will help to give your internal communications their own identity and prevent employees from confusing internal and external information. See how to set up a company intranet. My New Business Northern Ireland business support finder Sample templates, forms, letters, policies and checklists Licence finder Find a case study Do it online.
Benefits of intranets and extranets Benefits of intranet. Intranets are extremely useful as a business tool.
0コメント